Published on March 21, 2021.
Last November, I shared a few queries that make use of NetSuite's LoginAudit table. I showed how you can query that table to analyze failed login attempts, determine the most recent login for a user, and determine when a role was last used.
This past week I used the LoginAudit table to help a client with a similar problem. They wanted to determine what users, if any, have access to their account but have not logged in within the past 90 days. In this post, I'll walk you through that query.
We'll start with a query that returns all active employees that have access to the account.
SELECT Employee.LastName, Employee.FirstName FROM Employee.Employee WHERE ( Employee.GiveAccess = 'T' ) AND ( Employee.IsInactive = 'F' ) ORDER BY Employee.LastName, Employee.FirstName
We'll also create a query that returns all user's that have ever logged into the account.
SELECT DISTINCT LoginAudit.User FROM LoginAudit
Next, we adjust that query so that only users that have logged in within the past 90 days are included. I covered SuiteQL's support for dates, including date arithmetic, in this post.
SELECT DISTINCT LoginAudit.User FROM LoginAudit WHERE ( LoginAudit.Date >= ( SYSDATE - 90 ) )
All that's left to do is combine the two queries. We'll use the second query as a subquery, along with a NOT IN clause, to filter out the employees that have logged in.
SELECT Employee.LastName, Employee.FirstName FROM Employee WHERE ( Employee.GiveAccess = 'T' ) AND ( Employee.IsInactive = 'F' ) AND ( Employee.ID NOT IN ( SELECT DISTINCT LoginAudit.User FROM LoginAudit WHERE ( LoginAudit.Date >= ( SYSDATE - 90 ) ) ) ) ORDER BY Employee.LastName, Employee.FirstName
And there you have it. The query will return a list of all active employees, that have been granted access to the account, but have not logged in within the past 90 days.
Hello, I'm Tim Dietrich. I develop custom software for businesses that are running on NetSuite, including mobile apps, Web portals, Web APIs, and more.
I'm the developer of several popular NetSuite open source solutions, including the SuiteQL Query Tool, SuiteAPI, and more.
I founded SuiteStep, a NetSuite development studio, to provide custom software and AI solutions - and continue pushing the boundaries of what's possible on the NetSuite platform.
Copyright © 2025 Tim Dietrich.